BOARD MEETING MINUTES

March 12, 2004

CALL TO ORDER: Vice President Jill Evans called the meeting to order at 6:42 p.m. at Northwest Pizza. Present were Producer Jody Allen Crowe, Board Members Darlene Hendrickson, Blenda Hagberg, Katy Matich, Anthony Weise, Bob Nelson, Donna Benson, Jill Evans and Mary Barthel.

Board Members excused were Lilah Crowe, Dave and Naomi Anderson and Sharon Hartley. Others

in attendance were Dan Hegstad, Jennifer and Rod Skorich and their two children.

CONSENT AGENDA:

Agenda: There was no set agenda.

Secretary’s Report: Bob moved to approve the minutes from 1/12/04 and 2/13/04 as e-mailed to Board Members, seconded by Darlene, motion carried.

Treasurer’s Report: Donna moved to approve the Treasurer’s Report handed out, discussion followed, seconded by Blenda, motion carried.

OLD BUSINESS

Radio Show: No further updates. Bob requested to be notified as soon as next Radio Show date is set so he can make up tickets for pre-sale and “give-away”. Jody said that Cindy will be directing the next show.

Site Up-date: Jody advised that the city council is setting up a meeting with the Railroad regarding “The Hole” property. Ultimately, we’re hoping for a donation of the property or a long-term purchase.

Donations: Discussion was held regarding accepting donations. Jody and Anthony will be working together this next week to make it possible to accept donations on-line via our website.

Brochure: Jody passed around a proposed “draft” of a brochure about Rhythm of the Rails done by Lakes Printing. Kevin Thesing had told Jody that the design and printing will be a donation from their company.

NEW BUSINESS

New Committee: Jody proposed setting up a Development and Finance Committee that would consist of the Executives of the Board. Darlene made this motion, seconded by Bob. Discussion was held as to whether or not this committee was already in existence. It was determined the committee did not exist. Motion carried.

Investment: Cindy spoke briefly about the financial future of Rhythm of the Rails and investment options. Board members expressed interest, and further information will be shared next month.

Board Meeting Minutes – 3/12/04 Page 2

NEW BUSINESS (Cont.)

Donation: Jody recommended that if we work with the Awsumb family, we should make a contribution on their behalf to a charity of their choice. Jody also mentioned a not-for-profit concession stand. Bremer Foundation may be interested in funding part of the facility.

Budget: Jody submitted a proposed summer show budget. Darlene moved, seconded by Mary that we accept the following as budget lines: Director-$5000, Assistant Director-$1,000, Music Director-$1,000, Costume Designer-$500, Choreographer $500. Motion carried. Jody has lined up another director as Lilah will not be able to fill that role this summer. Jody said the director would set up audition and practice dates.

Move from Old Site: We will likely need to move from the old site by the end of April. Storage options include the city letting us store our items somewhere temporarily, Rod Skorich offered storage for the scenery, and costumes may be stored at an office space.

Office Space: Bob indicated that we are able to rent a good office space for $91.67/month at the Kingwood Senior Center. The office would be 125 sq. ft, including phone, computer access, some office services and a conference space. Darlene moved that we rent that space with an extra $20.00/month offered for costume storage, seconded by Donna, motion carried.

Popcorn Popper: Donna is going to investigate getting a popcorn popper.

Next Meeting: The next meeting has been re-scheduled to Friday, April 16, 2004 at 6:30 pm at Northwest Pizza. (This is due to the Commerce and Industry Show the second weekend at which we will have a booth.)

Adjournment: Bob moved to adjourn the meeting at 8:30 p.m., seconded by Donna, motion carried.

Pictures: Mary Barthel took pictures of Board Members for a promo piece.

Respectfully Submitted, Blenda Hagberg, Acting Secretary