BOARD MEETING MINUTES

June 11, 2004

CALL TO ORDER: President Lilah Crowe was unable to call the meeting to order at 6:30 p.m.because there was no quorum. Present were Executive Director Jody Allen Crowe, Board Members Dave Anderson, Naomi Anderson, Donna Benson and Blenda Hagberg. Board Members not in attendance were Mary Barthel, Jill Evans, Darlene Hendrickson, Sharon Hartley, Katy Matich, Anthony Wiese and Bob Nelson. Others in attendance were Judy Sorenson, Gina Hill and A.J. Schnur. Barb Matich arrived later.

Lilah asked if Naomi would take minutes. She agreed to do so.

CONSENT AGENDA:

Not acted upon.

OLD BUSINESS

The Treasurers Report and a Billing Receipt were handed out and discussed. Jody commented on summer show ad purchases and pre-sale tickets.

Board Packets: It was suggested that the board members received agendas and packets of information prior to the meeting so they may be reviewed and members ready to make decisions at the meeting.

It was agreed that would be a good idea.

Blenda asked if we could add cast best wishes to the program. That was agreed upon, and she will coordinate the Cast Call and collection of the money.

The Radio Show receipt list was handed out and showed a poor amount of income (negative balance) possibly due to lack of advertising and poor timing.

NEW BUSINESS

Resignation: As of May 17, 2004 Naomi resigned in order to be on staff with JAC Productions. Next month a new secretary will be elected.

Executive Director’s Report:

· Popcorn Popper: Rolfing has told Cindy they would donate a popcorn popper.

· Groups for Summer Show: Jody read Naomi’s report on groups coming to the summer show. She has planned a special night for the Red Hatters and Lion’s Clubs. Other organizations and clubs have been contacted. Some banks may be interested.

Board Meeting Minutes – 6/11/04 Page 2

NEW BUSINESS (Cont.)

Director’s Report (Cont.):

· Linnemanns: Jody told the story of the Linnemann family getting in touch with us. Ultimately they may be sponsoring a Linnemann’s building at the new site.

· New Site Zoning: The Brainerd City Council voted to change the zoning of “the Hole” from “industrial” to “business commercial”.

· Preliminary Site Drawings: Anderson Brothers has donated $1500 of in-kind services in making premininary drawings for the new site.

· Temporary Site: Two loads of Class 5 have been delivered to the temporary site, and someone from Anderson Brothers came by and smoothed it out.

· Riser Plywood: JAC Productions is purchasing plywood for the temporary site risers, and it will be bought back by Harmony Engineers Development Corp. for use in building homes.

Replacement Board Member: Lilah appointed Judy Sorenson as a board member in Naomi’s position.

Naomi was asked to put together 3 binders of information for new Board Members including a financial sheet for each.

COMMITTEE REPORTS

· Site Committee: Dave reported the backdrop buildings are being put up at the temporary site. The Sentence-to-Serve crew will be used on Monday to work on risers. Jody commented on what he would like to see in the way of entrance ambience for this year’s show.

· By-Laws Committee: Some changes in the by-laws were commented on such as the change in how officers would be elected. Additional proposed changes may be submitted to Lilah in writing or by

e-mail by July 2^nd for the meeting on July 9^th.

· Parades: Nisswa Parade July 3, 7 pm; Crosby Parade July 4 at 12Noon; Brainerd Parade July 4,

at 5 pm. Blenda asked that we consider having a parade handout – ¼-page with show dates. Jody recommended that we not do that since many would end up on the street and not taken home. We’ll have the train for the parade.

· Rhythm Revue: Jill is putting together a 45-minute show that can be used at three different times on June 26^th in Pine River.

Next Meeting: The next meeting will be held on Friday, July 9, 2004 at 6:30 pm in the office conference room.

Adjournment: Dave moved the meeting be adjourned, seconded by Donna.

Respectively Submitted,

Naomi Anderson, Interim Secretary