RHYTHM OF THE RAILS

BOARD MEETING

AUGUST 13, 2004

 

MEMBERS PRESENT:

Lilah Crowe; President, Jill Evans; Vice-President, Mary Barthel, Dave Anderson, Darlene Hendrickson, Judy Sorenson, Jody Crowe; Executive Director, Troupe Members: Gina Hill, Joe Imgrund

 

President Lilah Crowe opened the meeting at 6:55 p.m. and welcomed all present. Due to the absence of the Board Secretary, Jill Evans volunteered to take minutes

 

CONSENT AGENDA:

Darlene Hendrickson moved to approve the consent agenda, Judy Sorenson seconded, motion passed.

 

MINUTES:

Mary Barthel moved to approve the minutes of the July 10th board meeting with the following corrections: “ Donna Benson and Bob Nelson are in the last year of their term on the board”, and “Russell and Herder suggested a name such as”. Darlene Hendrickson seconded, motion passed

 

Darlene Hendrickson moved to approve the minutes of the Annual Meeting with the following correction: change Lauren Siepp to Lee Siepp. Judy Sorenson seconded, motion passed.

Jill will contact Naomi Anderson, Secretary for the minutes of the Board Meeting held before the Annual Meeting

 

TREASURER’S REPORT:

Motion by Darlene Hendrickson and seconded by Judy Sorenson that Bob Nelson continue as Treasurer until the end of September to cover the Production Season. Motion passed. There wasn’t a Treasurer’s Report at this time.

 

OLD BUSINESS:

NORTHERN PACIFIC SITE UPDATE: Jody reported that he is looking for a place to store the rest of the items.  The locomotive has been stored in one of the warehouses at the Northern Pacific site. The Skorich’s have stored the caboose, passenger and coal cars at their home. Mike Gage has offered to burn what we can’t store, but we need trailers and help to move every thing out there.  Lilah appointed Dave Anderson and Jody to organize the movement of the items to Mike Gage’s.

 

GRANTS: Jody reported that the Initiative Foundation has withdrawn their offer for a grant. There was some confusion concerning Jody’s role on the Board and wanting a feasibility study done. 

Jody and Kevin Thesing from Lakes Printing, have developed the brochure that will be used for the Fund Drive and promotional opportunities.

 

 

 

 

 

NEW BUSINESS:

Mary Barthel moved that we change the title of Vice-President to President-Elect so the by-laws agree with the articles of corporation. Darlene Hendrickson seconded. Discussion followed and Mary amended her motion to read that the by-laws state Vice-President, also known as President-Elect, with the continuation that we seek legal advice on the proper title.  Motion passed

 

ELECTION OF OFFICERS: Lilah handed the gavel to Jody who proceeded with the election of officers.

PRESIDENT: Darlene Hendrickson nominated Lilah Crowe, Judy Sorenson seconded. Dave Anderson moved the nominations be closed, Jill Evans seconded, motion passed.  Lilah Crowe was elected President for the ensuing term.

VICE PRESIDENT: Jill Evans nominated Darlene Hendrickson, Mary Barthel seconded. Dave Anderson moved the nominations be closed, Mary Barthel seconded, motion passed. Darlene Hendrickson was elected Vice-President for the ensuring term.

SECRETARY: Darlene Hendrickson nominated Jill Evans, Mary Barthel seconded.  Dave Anderson moved the nominations be closed, Judy Sorenson seconded, motion passed.  Jill Evans was elected Secretary for the ensuing term.

TREASURER: Mary Barthel nominated Jill Broadmarkel, Darlene Hendrickson seconded. Dave Anderson moved that the nominations be closed, Judy Sorenson seconded. Motion passed. Jill Broadmarkel was elected Treasurer for the ensuing term.

 

BOARD MEETING NIGHTS: The board agreed on the 2nd Tuesday of each month at 6:30 p.m. Next meeting will be September 14, 2004 at the office conference room.

 

RHYTHM OF THE RAIL WEB SITE: Mary presented her report on the update of the web-site. Judy Sorenson moved that Mary Barthel assume the position of Web Master, Dave Anderson seconded, motion passed.

 

BOARD VACANCY: Blenda Hagberg has resigned her position effective August 1, 2004. Mary Barthel moved to accept the resignation, Judy Sorenson seconded, motion passed.  Lilah will report on Board member recommendations at the September meeting.

 

BRAINERD FOUNDATION GRANT: Jody is in the process of obtaining this grant for fees to copyright our name and the Casey Jones Theme Park name, and to help pay, with the City of Brainerd, the fees for the Environmental Engineer Study.  He will need a motion from the Board to approve a budget for this grant of $2000.  Mary Barthel moved that the Board approve a budget of $2000 dollars for Brainerd Foundation Grant application for copyright and site planning fees. Dave Anderson seconded, motion passed.

 

OFFICE SPACE: Our rent is paid through September.  Rent is $100 a month.  After September the Board will need to look at ways to raise money to pay the rent. Board members should come with money raising ideas at the next meeting.

 

EXECUTIVE DIRECTOR REPORT: Jody reported that the City will pay the Railroad $1100 for access permission for Environmental Engineer on site for study

 

 

EXECUTIVE DIRECTOR REPORT CONT.:

The Railroad is still waiting for the letter from the City Council.  The Council has passed the resolution to draft the letter and the $1100.  We will need to pay the City back the $1100. There is still to come another $5000 in fees for the Phase 1 & 2 studies.

The latest email from Dan Vogt show the possibility is good for the donation of the land from the Railroad.  The site plan from Anderson’s is done and meets all the Railroad’s requirements.

Jody passed around and the Board discussed the Summary of Costs Sheets and Facility Project projection sheets.

 

COMMITTEE REPORTS:

According to the By-Laws board members are required to serve on listed Committees.  Lilah made the following appointments: Dave Anderson; Facility, Jill Evans; Events, Mary Barthel; Public Relations, Darlene Hendrickson; Events, Jill Brodmarkle and Judy Sorenson; Finance, Rod Skorich; Facility, Bob Nelson; Facility, Larry Sorenson; Facility, Naomi Anderson; Events and Public Relations, Donna Benson; Public Relations, Jennifer Skorich; Events, and Gina Hill; Facility.

 

SHOW DATES:

The Board agreed on the following dates for next year’s show: July 14, 15, 16, 21,22,23, 28, 29, 30.

 

ADJOURNMENT:

With no further business appearing Dave Anderson moved that we adjourn, seconded by Mary Barthel.  The board adjourned at 10:00 p.m.

 

 

Respectfully Submitted

 

 

Jill Evans

Secretary