RHYTHM OF THE RAILS

BOARD MEETING

SEPTEMBER 14, 2004

 

MEMBERS PRESENT:

Lilah Crowe; President, Darlene Hendrickson; Vice-President, Jill Evans; Secretary, Jill Brodmarkle; Treasurer, Dave Anderson, Randy Cousins, Lee Siepp, Judy Sorenson, Jody Crowe; Executive Director. Troupe Member: Josephine Crowe

 

President Lilah Crowe opened the meeting at 6:50 p.m. and welcomed all present.

 

CONSENT AGENDA:

Darlene Hendrickson moved to approve the consent agenda with the addition of the Five Wings Grant, Judy Sorenson seconded, motion passed.

 

MINUTES:

Jill Brodmarkle moved to approve the minutes of the August 13, 2004 board meeting, Lee Siepp seconded, motion passed

 

TREASURER’S REPORT:

Motion by Darlene Hendrickson and seconded by Jill Evans that Bob Nelson continue as Interim Treasurer until December 31, 2004. Motion passed. It was reported that we have approximately $1898 in the Treasurery. Motion by Lee Siepp, and seconded by Jill Evans to accept the Treasurer’s Report.  Motion passed

 

OLD BUSINESS:

BOARD PACKETS:

The new board members were given packets containing information on Rhythm of the Rails, Bylaws and minutes of pass meetings.

 

COMMITTEE REPORTS:

NOMINATING COMMITTEE:

Presented the board with the recommendation of either Gary or Lisa Walters to fill the vacant board position.  Lee Siepp so moved and Judy Sorenson seconded the motions. Motion passed.

FACILITIES COMMITTEE:

Dave Anderson reported that TCBX needs one of the storage trailers.  Jody and Dave will be contacting Sentenced to Serve to help move the items out of the trailer into the other trailer.  TCBX is willing to store the trailer with a storage fee of $50 a month.

FINANCE COMMITTEE:

The finance committee met on September 13th and gave the attached report. The committee made the following recommendations; that phone service for the office is suspended until the need arises, and all calls are forwarded to Jody. That office rent is paid for the next several months. Judy Sorenson so moved, Darlene Hendrickson seconded, motion passed.

Judy Sorenson moved that we pay TCBX $50 a month for trailer rental and storage until next spring when we will revisit the issue. Jill Evans seconded, motion passed.

 

EVENTS COMMITTEE:

The Events committee will be meeting before the October board meeting and take recommendations from the Finance Committee under consideration In addition they will be considering a November Radio Show.

 

NEW BUSINESS:

SAVE DINKY:

Dinky is the small locomotive in Lum Park that is facing the possibility of being sold to a Rail Road museum located near the Twin Cities.  Park Board has contacted Jody about keeping Dinky in Brainerd.

 

EXECUTIVE DIRECTOR REPORT:

Jody reported that the show was bigger and better than before, and the costs of producing the show rose accordingly.

-On the land acquisition the State Soil and Water commission is being asked for an excemption on the Wetlands issue, if the wetlands were caused by a public entity  The Soil and Water commission will meet on this issue in October.

-The City has sent a letter to the Railroad requesting the donation of the land.

-Jody is looking for area organization to do project presentations, please contact Jody if you know of an organization that would be interested.

-Jody presented the Site Plan for the Board’s review.

-The Park Board has contacted Jody about Dinky the locomotive. They would like our help in keeping Dinky in Town.  Judy Sorenson moved that we establish a Save Dinky Committee and proceed with fund raising for the project. Darlene Hendrickson seconded, motion passed.

GRANT APPROVAL:

 

The Crow Wing Power Round-up Grant was presented to the board. Darlene Hendrickson moved to approve the grant, Jill Brodmarkle seconded, motion passed.

 

 The Five Wings Art grant application is for the amount of $2,500. Randy Cousins moved to approve the application, Jill Brodmarkle, seconded, motion passed.

 

Blandin Grant will be applied for once the land is received

 

TOM GREEN:

Jody was contacted by Tom Green of the Mills Corporation asking for a meeting.  At the meeting Mr. Green informed Jody that the Mills family is very interested in our show, and he was authorized by the Mills family to underwrite newspaper advertising for next year’s show.

 

BATCHER BLOCK OPERA HOUSE:

The owners of the opera house in Staples have expressed interest in Rhythm of the Rails use their site as a winter performance site.  Lilah appointed the Events Committee to evaluate the Opera House.

 

NEXT MEETING:

The next board meeting will be October 12, 2004 at the Batcher Block Opera House in Staples at 7:00 p.m. if arrangements can be made.

 

 

 

 

 

ADJOURNMENT:

With no further business appearing Dave Anderson moved that we adjourn, seconded by Jill Brodmarkle.  The board adjourned at 8:15 p.m.

 

 

Respectfully Submitted

 

 

Jill Evans

Secretary