Rhythm of the Rails

Board Meeting

8/13/06

Present:  Lilah Crowe, Mary Barthel, Darlene Hendrickson, Judy Sorenson, Jill Evans, Danielle Patrick, Peter Herzog Ray Gildow, Rod Skorich, and Jody Allen Crowe by phone. 

Absent:  Donna Benson, Randy Cousins, and Nancy Cross

 

Previous minutes approved.

Minutes dated 7/27/06 approved as corrected and posted on the Internet.

o       Note, Mary will contact Randy about continuing as Secretary.

 

Treasurer’s Report – Judy

- See Financial Report dated.

- Future items considered

o       $175 dues for Chamber of Commerce – it was decided not to continue with the Chamber at this time.  This may be revisited if our finances improve.

o       Commerce & Industry Show next April – based on return from last year’s show, it was decided not to do at this time.

o       HOP meeting and grant Thursday, September 28 at 9 a.m.

1.      Donna was to do final report on the grant.  No more money unless we get the land.

2.      Lee, Peter, Judy, Jill and Rod volunteered to attend.  Judy will arrange.

- Concessions report from Rod

o       They made $1682 net income.  The deal was to pay us 20% of the net.  Rod paid $700, part as a contribution.

 

Director’s Report – Lilah

o       2007 show dates:  July 12, 13, & 14; 19, 20 & 21; 26, 27 & 28.

o       2007 Clean up:  Saturday, July 29th.

 

Producer’s Report – Jody called

o       Sue and Jim are acting as our attorneys.  Ask to check on status of land with railroad

o       Jody back mid-October or Thanksgiving

 

President’s Report – Mary

o       Set ticket prices in January.  Some confusion this year.  Need prices for the website

o       Moved by Ray and seconded:  cast and crew to be given: 2 free tickets to kids under 18 and 1 free ticket to adults for their spouse or significant other.  Passed.

 

Webmaster’s Report – Mary

o       969 visits in July.

o       Setting up blog for the Producer

o       Danielle will help Mary to get our website out to more links like the Chamber, Brainerd School District, and Convention and Visitors Bureau

 

Future items:

-    Thank you to Rick and Deb Cole for all their work on the set and production.

-    October – Invite Vacationland to review their proposal.  Rod will invite.

-    October – Applebees’ Pancake feed Saturday fundraiser.  Jill will get details

-    November – Staples Historical Society, Deb Forlander.  Ray will do.

-    November – Short term Strategic planning & Long term Strategic Planning

-    November – Mary will talk to Lee about idea for Winter Orange Ball Golf on Gull Lake as a fundraiser.

-    Founding Fifty – ask Lee for a report.

-    November – Peter will meet with Rick Cole about marketing ideas and report to board.  Especially needed for early next year.

-    For next summer – idea for Scholarship.  $100 for a cast or crew member under 24 and involved for 2 or more years to be based on their involvement.  Committee formed of Danielle, Mary and Gina.

-    Create production packet for each cast and crew member for next year.  Would not be allowed to participate unless signed forms returned (extra copy to be retained by cast/crew member)

o       Letter to be signed by person and parents of children with

§         Rules of conduct

§         Phone number of person to contact if cannot make a show

§         Dress rehearsal dates and times

§         Sign-up for clean-up

o       Insurance sheet for signature

 

Next Meeting:  Sunday, Sept. 17, 2006 at Jolynn’s on Mill Ave.  Cast & Board invited for a Spagetti feed to be given by Auntie Em’s – Lilah & Gina, as a thank you.  RSVP.

 

Adjourn:  Moved by Ray, second by Jill to adjourn.

 

Respectfully submitted 10/07/06 by Mary Barthel

And Lilah Crowe